HOWTO: Enable / Disable Trihawks Emails
Because of the large amount of diversity in our team (some students, some very far out of school, all with different schedules) our forums are the main way that we keep in contact. Unfortunately, a lot of people will often go a long time without checking in on the forums and can occasionally miss out on events and practices as a result. We would like to make it as easy as possible for you to stay in touch with the team and for that reason, we have two main ways that the website will automatically generate emails to remind you of important things you will have otherwise missed if you forgot to check in on the forums.
- Important Team Emails
- Subscription Updates
These emails are generated by our website when one of the Captains decides that there is important information that needs to be sent to the team. We promise to not overuse this feature, and strongly recommend that you do not disable it. If you do, you run the risk of missing virtually every smaller event that we run because there is little chance that you will hear them any other way (with the exception being our annual triathlon in the fall).
These emails are generated automatically by the forums whenever someone makes a new post, or updates an existing post. You can use these to get a link that will take you directly to the post and allow you to respond without having to dig through the forums to see what you have missed. You can configure these posts to come once a week, once a day, once every 3 hours, once an hour, or immediately. We recommend that you subscribe to the 'Practice' and 'Events' forums at a minimum. If you don't like to receive a lot of these emails, just set your send interval to 'Weekly' and select 'Digest mode' and then you will get at most one email a week.
Of course, both of these options are completely under your control and you can enable or disable them depending on your personal preferences. The following instructions will describe to you how you can modify your account settings for both of these important types of emails.
These instructions will explain how to enable (or disable) receiving important team emails at the email address that you provided when you created your account on our website. You can change your preference at any time as often as you would like, but remember, if you disable team emails you may miss important emails from the captains with details about team events, races, new sponsorships, and more.
Step 1
Visit the website and login with your username and password.
Step 2
On the navigational bar on the left, click on the link to 'My Account'.
Step 3
Once at the account homepage, click on the 'Edit' tab to begin making changes to your profile
Step 4
Click on the 'Personal Information' sub-header in order to get access to the settings related to your personal preferences for your account. On this page, you will see that there is a checkbox labeled 'Receive Team Emails'. Select this checkbox to receive emails, and de-select it to stop receiving emails from the team captains. After you have made your choice, don't forget to click the 'Submit' button at the bottom of the page. You can update this preference at any time.
These instructions will explain how to enable (or disable) receiving subscription updates for activity that occurs in the Trihawks website forums. These emails are less important than the 'Team emails' described above, but you still may miss events or practices if you do not have them enabled. Alternatively, follow the instructions for changing the frequency of these emails to Weekly instead of daily.
Step 1
Visit the website and login with your username and password.
Step 2
On the navigational bar on the left, click on the link to 'My Account'.
Step 3
Once at the account homepage, click on the 'Subscriptions' tab to begin making changes to your profile
Step 4
Note:The subscriptions tool is very flexible and therefore it has many configuration options. This guide will only examine the basic options for enabling and disabling emails, although you should feel free to use the more advanced options if you would like to tweak your settings.
The 'Overview' tab of the subscription tool page will give you a summary of your current subscriptions. The default settings will include one 'Content types' subscription (Front Page Posts) and two 'Categories' subscriptions (Practice, and Events forums).
To enable or disable receiving subscription emails, you will have to click on the 'Content Types' tab and de-select any selected checkboxes, then click on the 'Categories' tab and de-select any selected checkboxes on that page. To receive updates, make sure those checkboxes next to 'Front Page Posts' content types, 'Practice', and 'Events' forums are all selected.
Step 5
To change the frequency of the emails that you are receiving, you must go back to the 'Overview' tab and click on the 'Settings' link to expand it.
Under the Settings, it is recommended that you use 'Digest mode' so you receive a single email instead of one for every update. Also, under the 'Preferences' box you will find the 'Send Interval' drop down menu that will allow you to change how frequently you receive the emails. It is also recommended that you disable all of the 'Auto-subscribe' options because they can result in an unwieldy large amount of subscriptions that can be hard to manage.
Problems?
Please contact the site administrator if you are having any other email related problems with the website, or cannot follow these instructions.
